BRIGHTON & HOVE CITY COUNCIL
Policy, Resources & Growth Committee
4.00pm 29 March 2018
Council Chamber, Hove Town Hall
decision list
Part One |
113
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Treasury Management Strategy Statement 2018/19 (incorporating Annual Investment Strategy)
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Contact Officer: |
James Hengeveld |
Tel: 01273 291242 |
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Ward Affected: |
All Wards |
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113.1 RESOLVED:
(i) That Policy, Resources & Growth Committee recommends that full Council approve the TMSS and Treasury Management Practices, which remain as approved by Policy, Resources & Growth Committee on 23 March 2017.
(ii) That Policy, Resources & Growth Committee recommend that full Council approve the Annual Investment Strategy 2018/19 as set out in Appendix 2 to this report.
(iii) That Policy, Resources & Growth Committee recommends that full Council approve the Borrowing Strategy as set out in Appendix 3 to this report. |
114
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Pay Policy Statement 2018/19
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Contact Officer: |
Matt Naish |
Tel: 01273 295088 |
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Ward Affected: |
All Wards |
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114.1 RESOLVED: That the Committee agreed to recommend to Council the adoption of the pay policy statement 2018/19 attached at Appendix 1 to the report. |
115
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2018/19 Local Transport Plan Capital Programme
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Contact Officer: |
Andrew Renaut |
Tel: 01273 292477 |
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Ward Affected: |
All Wards |
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115.1 RESOLVED: That the Committee
(i) Agreed the 2018/19 Local Transport Plan capital programme budget allocation of £5.365 million to projects and programmes and notes the additional allocations for schemes agreed at Budget Council, as set out in Appendix 2 of the report
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116
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Phasing out single use plastics (SUPs)
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Contact Officer: |
Mita Patel |
Tel: 01273 293332 |
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Ward Affected: |
All Wards |
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116.1 RESOLVED: That the Committee noted
(i) The report and work progress detailed in section 4 of the report.
(ii) That it would receive a more detailed report on progress in July 2018
(iii) The conclusions and next steps provided in section 6 of the report. |
117
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Annual Planned Maintenance and Asset Management Fund Allocations 2018-19 for the council's operational buildings
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Contact Officer: |
Angela Dymott |
Tel: 01273 291450 |
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Ward Affected: |
All Wards |
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117.1 RESOLVED: That the Committee
(i) Approved the annual programme of planned maintenance works as detailed in Appendices 2 and 3 of the report, at a total estimated cost of £3,300,650;
(ii) Approved the Asset Management Fund allocation for 2018/19 totalling £1,000,000, as detailed in paragraph 3.4.1 of the report.
(iii) Granted delegated authority to the Assistant Director of Property & Design to procure the planned maintenance budget and asset management fund improvement works and award contracts within these budgets, as required, in accordance with the council’s Contract Standing Orders. |
118
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Orbis Hard Facilities Management procurement
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Contact Officer: |
Martin Hedgecock |
Tel: 01273 295047 |
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Ward Affected: |
All Wards |
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118.1 RESOLVED: That the Committee
(i) Authorise the commencement of the procurement of contracts for the delivery of hard facilities management services where the council is the contracting authority, and note that Appendix 2 to the report gives an indication of the contracts which will be procured and who the contracting party for each contract will be.
(ii) Delegate authority to Assistant Director Property & Design to agree changes to the proposals in Appendix 2 and note that further report(s) to convey the outcome of the Orbis hard facilities management procurement activity and obtain authority for the award of any contracts for hard facilities management services will be brought to future meeting(s) of this Committee. |
119
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Education Capital Resources and Capital Investment Programme 2018/2019
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Contact Officer: |
Richard Barker |
Tel: 01273 290732 |
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Ward Affected: |
All Wards |
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119.1 RESOLVED:
(i) That the agreed allocation of funding as shown in Appendices 3 and 4 to the report be approved for inclusion within the Council’s Capital Investment Programme 2018/19;
(ii) That the Committee approved the funding necessary to enable all necessary building, adaptation and other associated works undertaken at Dorothy Stringer School to accommodate the “misplaced 38” children for September 2018;
(iii) That an urgency meeting of the Children, Young People & Skills Committee be convened to consider the allocation the balance of the Government funded £15m in (ii) (above) on the remainder of the qualifying school estates;
(iv) That Officers convene an urgent meeting of relevant parties required to agree the parameters for swift implementation of the works required to accommodate the ‘Misplaced 38.’ This meeting is likely to include the Head Teacher, the Chair of Governors, appropriate BHCC property officers among others;
(v) That the Committee authorise the Executive Director, Families, Children & Learning to consider the conclusions of this urgent meeting in the expectation that facilities will be in place for September 2018;
(vi) That the Assistant Director of Property & Design be granted delegated authority to procure the capital maintenance and basic needs works and enter into contracts with these budgets, as required, in accordance with Contract Standing Orders in respect of the entire Education Capital Programme. |
120
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Purchase of property with restrictive covenant
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Contact Officer: |
Emma Kumar |
Tel: 01273 293297 |
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Ward Affected: |
Queen's Park |
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120.1 RESOLVED: That it be agreed that -
(i) The council purchase and refurbish the two properties at in Queens Park ward, Brighton to provide 15 units of accommodation for future use by the council as temporary accommodation;
(ii) A budget of £2.040m for the purchase and refurbishment of these two properties be approved, which included a purchase price of £1.200m. |
121
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A request to purchase a piece of HRA land on Mile Oak Road
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Contact Officer: |
Scott Lunn |
Tel: 01273290282 |
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Ward Affected: |
North Portslade |
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121.1 RESOLVED: That the Committee
(i) Approved the disposal of the freehold of the land adjacent to 336 Mile Oak Road, as indicated in the report, for £27,000.
(ii) Agree that the capital receipt arising from the sale of the freehold of the land adjacent to 336 Mile Oak Road be used to support the HRA Capital Programme. |
122
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Procurement programme for housing repairs, planned maintenance and capital works
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Contact Officer: |
Glyn Huelin |
Tel: 01273 293306 |
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122.1 RESOLVED: That the Committee noted the commencement of an options programme in relation to the future delivery of repairs, planned maintenance and capital works for the Council’s housing stock, as detailed in the report. |
123
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Briefing Report on ASE Regional Adoption Agency
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Contact Officer: |
Karen Devine |
Tel: 01273 295444 |
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Ward Affected: |
All Wards |
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123.1 RESOLVED: That the Committee -
(i) Noted the report and in particular background information;
(ii) Agreed in principle to the development of ‘Adoption South East’ Regional Adoption Agency in order to comply with Department for Education ‘Adoption – A Vision for Change’ agenda;
(iii) Agreed in principle to aligned budgets for the formation of Adoption South East;
(iv) Agreed for a more detailed report to be presented following approval on government funding. |
124
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Data Protection Officer designation
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Contact Officer: |
Victoria Simpson |
Tel: 01273 294687 |
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Ward Affected: |
All Wards |
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124.1 RESOLVED:
(i) That in response to the requirements of the General Data Protection Regulation, the Committee approved in principle this Council’s designation of a statutory Data Protection Officer which Brighton & Hove City Council shares with its fellow founding Orbis partner authorities: East Sussex County Council and Surrey County Council.
(ii) That the Committee approved that the Executive Director – Finance & Resources be given delegated authority to take all steps necessary or incidental to appoint to the above role.
(iii) That the Committee granted to the Monitoring Officer delegated authority to amend the Council’s Constitution so as to include provision in the Scheme of Delegations to Officers for the new statutory Data Protection Officer role.
(iv) That the Committee approved that responsibility for acting as the Council’s Senior Information Risk Owner be delegated to the Executive Director – Finance & Resources and that this be reflected in the Scheme of Delegations to Officers. |
125
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Survivors Network Pledge
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Contact Officer: |
Larissa Reed |
Tel: 01273 294286 |
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Ward Affected: |
All Wards |
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125.1 RESOLVED: That the Committee agreed that Brighton & Hove City Council sign the Survivors Network Pledge and signs up for the Over to You Kite mark. |
126
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Authority to enter into a sublease for a medium supported accommodation service for Health & Adult Social Care Clients
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Contact Officer: |
Jenny Knight |
Tel: 01273 293081 |
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Ward Affected: |
All Wards |
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126.1 RESOLVED: That authority be granted for a sub-lease between Brighton & Hove City Council and BYMCA in accordance with the Heads of Terms attached to the report. |
127
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Tender for Transport Professional Services
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Contact Officer: |
Emma Sheridan |
Tel: 01273 293862 |
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Ward Affected: |
All Wards |
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127.1
RESOLVED:
The incorrect decision was recorded. The following Recommendations were agreed:
That the Committee:
(i) Approved the procurement of a new transport professional services and modelling framework contract; (ii) Grants delegated authority to the Executive Director of Economy, Environment & Culture to - (a) Carry out the procurement of the framework contract referred to (i) above; (b) Agree the term of the framework contract; (c) Award and let the framework contract; (d) Award and let call-off contracts under the framework contract. |
128
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Grant of new leases Shoreham Airport
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Contact Officer: |
Max Woodford |
Tel: 012773 291666 |
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Ward Affected: |
All Wards |
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128.1 RESOLVED: That the Committee -
(i) Authorised the grant of four new leases across the airport estate in line with draft Heads of Terms in Part II and subject to the delegation set out in recommendation (ii) below;
(ii) Granted delegated authority to the Executive Director for Economy, Environment and Culture and Executive Lead Officer, Strategy Governance and Law to negotiate any further amendments to the Heads of Terms in order to secure the best position for the councils. Any proposed amendments to the Heads of Terms to be reported to Leaders Group prior to the granting of the four new leases;
(iii) Granted delegated authority to the Executive Director for Economy, Environment and Culture and the Executive Lead Officer, Strategy Governance and Law to finalise the legal documents and to take any other necessary steps to give effect to the agreement described in the Heads of Terms. |